PURPOSE OF THE ROLE
The Purchasing Specialist will support the shared services center in the day to day P2P process for indirect spend within a specific category or regional area(s) and provide service to internal customers in the creation and follow up of Purchase Orders, execution of Spot Buy and maintenance of Master Data.
INTERNAL : business entities (requestors, sourcing team, Accounts Payable, Goods receiving), Other MBS areas.
EXTERNAL : Suppliers, Customs agents, freight providers.
KEY TASKS & RESPONSIBILITIES
Functional Responsibilities include but not limited to :
Ensure full compliance of procurement activities with Code of Ethics, Procurement policies and procedures and local guidelines.
Support entities in their P2P process using the ERP system through :
Purchase Requisition validation, compliance checking.
Purchase order creation, releasing and monitoring.
Perform Purchase Order changes / modifications.
Respond to inquiries of internal customers and suppliers regarding purchase order status, changes, or cancellations, returns, payment issues and other procurement related concerns.
Follow-up / expedite deliveries of purchased items, samples required to resolve shortages, missed or late deliveries and other supply problems.
Identify vendors for Spot Buy items and negotiate to get the best price and terms available in the market.
Provide first level support to stakeholders for all ERP systems used, policies and guidelines.
Perform vendor creation, material master creation and information change requests for Indirect materials.
Create and maintain process documents for the P2P process of entities supported.
Support the Team Leader and Manager in establishing the BCP of the Procurement team.
Propose and implement process optimization initiatives to increase working efficiency and improve KPI.
Perform other procurement Ad hoc tasks that may be assigned from time to time.
Generate information to support managerial decisions.
Support implementation of change processes.
Observe and be an advocate of ’s Code of Conduct, EHS and GMP policies and guidelines.
High School diploma.
College degree is desirable, especially in Finance, Administration, Engineering or International Trade background.
Intermediate level of English language (verbal written, and listening).
Portuguese knowledge is a plus.
PROFESSIONAL SKILLS & EXPERIENCE
Minimum 1-2 years Buyer experience and knowledge, preferably from shared service center .
Basic market and stakeholder knowledge.
Advanced knowledge of SAP Purchasing and Material master modules is preferred.
Advanced knowledge of personal computer, various office software packages especially Microsoft Office software (Word, Excel, PowerPoint).
PERSONAL SKILLS & COMPETENCIES
Attention to detail and follow-through a must.
Excellent interpersonal communication skills - written, oral and listening; able to communicate effectively with internal and external contact persons.
Adherence to policies and processes.
Ability to multitask and to be flexible to work assignments.
High team orientation.
Highly self-motivated and proactive.
Strong organizational skills.
Willing and able to take on responsibility.
Thinks beyond the confines of own function; considers interfaces, understands need for and actively fosters cross-functional cooperation.
Ability to maintain confidentiality of sensitive or proprietary information Likes working in teams and in an international / global fast-
paced and growing environment.